Employee ID Cards
ID Card Guidelines
District ID cards are to be carried at all times during an employee’s work hours, include after-hours planned and emergency work. The new ID cards have a QR code that can be used to identify and verify staff to the public and must be presented when asked for.
The new District ID cards, once issued, are to be clearly displayed on their person at all times when in public access areas or the District water treatment plants.
- Public access areas are defined as locations where the public may be present such as the District Center foyer and the administrative building entry area.
- The District water treatment plants are secure and safety sensitive areas. The ability to clearly identify employees and contractors at all times is important.
- Field crews, meter readers and canal patrol and others who wear clearly marked uniforms are not expected to display ID. They must carry the ID and present it when requested.
The new ID card is to be worn in an area that allows identification by other staff with minimal effort when approached from the front. Clipping to hard hats, back of belts and similar non-easily visible locations are prohibited.
All employees are allowed to remove a visible ID card, lanyard of other card display device at any time that wearing such device impacts the ability to safely perform work. Examples of this are: Employees who work on rotating equipment, arc flash protective suits, welding/electrical work and any other instance that use of PPE would be impacted.
- One Electronic Access Card – Employees can choose to keep what they have or combine with the ID. One or the other.
- ID Pictures – Can have HR take a new one or if the photo meets the criteria noted on page 2, then email it to John Bonnar for final formatting. HR will screen to make sure they are acceptable when preparing the ID.
- Roll Out – A test group of O&M employees is being issued new ID cards. Once processed and any hardware/software bugs are worked out, each Department in District Center will be scheduled to come by for their new access card. After that, it will be scheduled building by building. EC would be last.
- Temp Employees and Interns – Green will be used.
- Retirees – HR currently issues badges in yellow, which allows them to go in to LV for free. They will continue this also and use yellow.
- WTP Contractors – Once all employees are completed, it is intended to badge contractors working at the WTPs. Details will be coordinated with Engineering and Plant staff.
i-INFO Exchange ID Photo Requirements:
- Your head must generally face the camera directly with full face in view.
- You must have a neutral facial expression or a natural smile, with both eyes open.
- Taken in clothing normally worn in the course of your work.
- Taken in the last 3 - 6 years.
- If possible, use a neutral color background. Other backgrounds are acceptable as long as they don’t obscure visibility of your face.
- You can wear prescription glasses, but not sunglasses.
- Hat or head covering is allowed, if typical of what is worn during the workday. Hat or head covering for medical or religious purposes is allowed. (If possible, your full face should be visible and your hat or head covering should not cast shadows on your face).
- You cannot wear headphones or wireless hands-free devices.